Important Notes for Applying for a Vietnam Work Permit
Important Notes When Preparing the Work Experience Confirmation Letter. The work experience confirmation letter is one of the key documents in the work permit application file.
Preparing an application for a Vietnam work permit for foreigners requires high accuracy to ensure a smooth process. Two crucial factors that often lead to errors are the work experience confirmation letter and the consistency of personal information across all documents.
This article will provide detailed guidance to help you complete your application properly.
1. Important Notes When Preparing the Work Experience Confirmation Letter
The work experience confirmation letter is one of the key documents in the work permit application file. For this document to be accepted, you must ensure the following criteria are met:
The information on the confirmation letter must be complete and accurate:
Company/Organization Information:
Full name, address, phone number, and email.
Must have a signature from an authorized person (Director, HR Manager,...) and the company's official seal.
Personal Information of the Employee:
Full name, exactly as it appears on the passport.
Date of birth, nationality, and passport number.
Work Experience Confirmation Content:
Work Duration: Clearly state "from day... month... year... to day... month... year...". This experience must be relevant to the position in Vietnam (typically a minimum of 3 years).
Job Title: Clearly state the job title held.
Job Description: Provide a detailed description of the main tasks performed. This description must align with the position to be held in Vietnam. For example, if applying for an "IT Expert" position, the confirmation letter should describe tasks related to programming, IT project management, etc.
Procedure for Processing the Confirmation Letter:
Consular Legalization: A work experience confirmation letter issued abroad must be apostilled or consular legalized at the Vietnamese diplomatic mission in that country, unless exempted by a bilateral agreement.
Translation and Notarization: After consular legalization, the document must be translated into Vietnamese and the translation must be notarized.
2. Ensuring Consistent Personal Information on Documents
This is a common error that can lead to a rejected work permit application. All documents of the foreign employee must have absolute consistency in personal information.
Consistency of Information Across Documents:
Full Name: Must match 100% across all documents, from the passport, degrees, work experience confirmation letter to the criminal record check. Even a small spelling error can cause the application to be rejected.
Date of Birth and Nationality: Must be accurate and consistent across all documents.
Illustrative Examples of Handling Information Discrepancies:
Name Discrepancy: If the name on the passport is "JOHN CHRISTOPHER SMITH" but the university degree only states "JOHN SMITH", you will need an explanation letter or a supplementary document from the issuing authority to prove that "JOHN SMITH" and "JOHN CHRISTOPHER SMITH" are the same person.
Date of Birth Discrepancy: Similarly, if there is a discrepancy in the date of birth between the degree and the passport, you will need an explanation letter with confirmation from the issuing authority or you will have to have the document reissued correctly.
In Summary
For your Vietnam work permit application to be approved quickly and smoothly, you must ensure:
Validity of the Work Experience Confirmation Letter: It must contain all required information, be consular legalized, and be properly translated and notarized.
Consistency of Personal Information: Carefully check that all documents (passport, degrees, confirmation letter,...) have personal information that matches perfectly.
If you are in the process of preparing your application, take the time to carefully check every small detail to avoid unnecessary errors.
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